How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The University of Michigan Medical School Office of Faculty Affairs has an excellent opportunity available for an administrative specialist to join their team. This position will enable faculty appointments and promotions by providing specialty expertise to ensure quality and standards compliance for Michigan Medicine faculty workforce administration, documentation, and workflows by supporting our department partners and leaders. This position reports to the Director of Academic Appointments and Faculty Support.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Responsibilities*

• Responsible for the intricate processes of the faculty appointments and promotions as part of the staff team - Particularly focused on the clinical track.
• Review and approve faculty offer letters ensuring all required language is included.
• Provide knowledge and specialized subject matter expertise on all faculty affairs related issues for faculty including appointments and promotions including helping departments to recruit, appoint, retain, and direct faculty through various life-cycle phases of their careers. Provide best practices as they relate to faculty affairs matters.
• Review and prepare casebooks for review by CLINACAP (clinical track advisory committee at the Medical School). Oversee the development of the agenda, schedule meetings, compose and edit recommendations for the committee's action and for review/endorsement by the Medical School's Executive Committee.
• Draft dean's letters for approved senior level appointments and promotions.
• Answer general faculty affairs help tickets equitably amongst team members as well as those that pertain to listed job duties.
• Perform other appropriate assignments as needed.

Required Qualifications*

• Bachelor's degree with 2 years of progressively responsible administrative experience at an academic medical center or an associate degree with 4 years of progressively responsible administrative experience required. 
• Must possess demonstrated ability to take initiative, work independently, prioritize, manage multiple assignments, and follow through on job responsibilities. 
• Excellent verbal, written, interpersonal communication skills with a strong customer service focus and an ability to interact with a wide variety of individuals in a professional manner. 
• Excellent organizational skills with attention to detail and accuracy required. Advanced skills with Microsoft Office applications highly desired. 
• Proven ability to assess and handle highly sensitive and confidential matters required. 
• Effective time management, problem-solving and analytical skills are necessary; ability to consistently meet deadlines is essential.

Desired Qualifications*

Previous experience in faculty affairs at an academic medical center is strongly desired, along with a working knowledge of University of Michigan and Michigan Medicine policies and guidelines.

Work Schedule

M-F 8-4:30

Work Locations

Main Medical Campus-Med Sci I/Remote

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.