US Job Description

Firm Information

Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters.

Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities.

Position Summary

The role is primarily responsible for the day-to-day management of the work-in-progress (WIP) and AR balances for designated practice groups covering the firm's US offices. This is a proactive role, supporting and working alongside the other Revenue Coordinators in seeking to achieve and maintain an optimum revenue cycle and act as a pivotal revenue team point of contact for partners and other fee earners within those designated practice groups. The job specification may evolve according to the needs of the Finance Team/Firm.

Job Duties and Responsibilities

Take ownership of revenue cycle (WIP & AR management) for designated Practice Group(s).
Take responsibility and ownership for active management of accounts including administration, analysis and service delivery coordination. Actively work to reduce administrative burdens for partners and Executive Assistants.
Meet with partners regularly to proactively evaluate WIP & AR status and anticipated/expected billing and collection activity for the month. Recommend inventory that needs to be written-down/off.
Reporting/analyzing client and practice group turns (lock up cycles), realization, write downs and client processes.
Taking responsibility of the year end forecasting / target process for the respective practice groups within the firm.
Liaise with executive assistants, billers & collectors to facilitate the revenue process including quality control, process documentation and workload balancing.
Liaise with Executive Assistants, Billers & Collectors to facilitate the revenue process including quality control, process documentation and workload balancing.
Montior collections and coordinate with Collections team re: AR management.
Provide detail information to assist with short term (monthly) forecasting in billing and collections areas.
Ensure Practice Group achieves monthly, quarterly and annual billing and collections budget
Proactively monitor e-billing and address issues. Work wtih collections, billing, e-billing team and client to effectively resolve issues.
Ensure all requests from clients and/or partners are actioned approprately and promptly.
Build relationships with large US clients for CRLs in assigned practice group.
Other duties related to accounts as assigned by Director of Revenue - Key Inventory & Revenue Control.

Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.

Requirements

Education: Bachelor's Degree in Accounting or Finance preferred.

Experience: Four years in comparable responsible accounting position required. Experience with billing/collections accounting systems preferred. Experience in a law firm or other service environment a plus.

Skills: Excellent PC skills, including MS Office Suite (Word, advanced Excel, and PowerPoint) and experience with an accounting/billing system (3E an advantage). Possess a general knowledge of accounting theories and practices. Ability to prioritize multiple tasks and work in a deadline-driven environment. Excellent communication and interpersonal skills, as well as the ability to work with individuals at all organizational levels. Good decision maker and proven ability to manage time, people outside direct control, and resources in order to meet deadlines. Demonstrated ability to manage projects and handle multiple competing priorities. Ability to take initiative in handling projects and anticipating what needs to be done. Able to solve problems quickly, effectively, and diplomatically. Flexibility and ability to adapt to constantly changing priorities.

Other

Supervisory Responsibilities: None.

Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.

Essential Job Functions:

Ability to handle multiple tasks on a daily basis and complete assignments within set timelines.
Keen problem-solving and troubleshooting abilities and solutions-oriented thinking.
Ability to use independent judgment and discretion and adapt to changing work situations.
Ability to utilize technology, including computers and telecommunication devices.
Ability to read and interpret written documents, computer screens and other visual displays accurately.
Ability to hear and understand verbal communication, including conversations and instructions, is important for effective collaboration and communication.
Must work in office as required.

Working Conditions: You will be required to work in the office a minimum of 2 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor.

Pay Ranges:

This represents the presently-anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.

Pittsburgh/Miami/Austin/Dallas/Houston/Atlanta/Denver - $65,000 - $75,000
Chicago/Philadelphia - $70,000 - $80,000
Washington DC - $75,000 - $85,000

Benefits Package Overview:

401k Plan
Medical
Health Savings Account
Virtual Health
Dental
Vision
Accident Insurance
Hospital Indemnity
Critical Illness Insurance
Life Insurance
Short-Term Disability
Long-Term Disability
Flexible Spending Accounts
Lyra Health Employee Assistance Program (EAP)
Paid Family Leave (for eligible Exempt and Non-Exempt Staff)
College Savings Plan
Transportation Benefit
Back-up Child Care
College Coach
Pet Insurance
Paid Sick Time
Paid Time Off

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan.

Reed Smith is an Equal Opportunity Employer. Reed Smith's success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran's status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all.

Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process.

Qualified candidates only. No search firms.