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Administrative Specialist 2 – Business Analysis Intern
Oregon Department of Transportation
Finance & Budget Division – Office of Innovative Funding
Road User Fee Section/Toll Program Office
Salem

The role:

Are you ready to bring your education and skills to make a real-life impact on your community? Join ODOT’s Office of Innovative Funding (OIF) team who is addressing critical funding challenges that are essential for maintaining and modernizing Oregon’s transportation infrastructure. As the state faces significant budget shortfalls — driven by factors such as the COVID-19 pandemic, the rise of fuel-efficient and electric vehicles, and increasing maintenance demands — ODOT is seeking an innovative, forward-thinking professional intern to join the team. In this role, you will contribute to a dynamic, collaborative effort to research, develop and implement new revenue-generating strategies that will ensure the long-term sustainability and resilience of Oregon’s transportation system.

This internship is projected to start in January 2025 through June 2025 with a hybrid work option and can be full time or part time. The majority of work will be performed remotely. Occasionally, in person meetings will be held in Salem, Oregon. The posted salary/pay range for this announcement is based on full-time hours; the salary will be prorated for part-time hours.

This job posting is for temporary positions and does not include the typical benefits available for permanent employees. Temporary employees may be eligible for employee health benefits offered through the Public Employees Benefit Board (PEBB) as outlined in the Patient Protection and Affordable Care Act.

We encourage people from all backgrounds to apply for our positions. We hope you’ll join us on our path to increasing diversity, equity, inclusion and belonging through our values, commitments, strategies and actions.

Before applying, visit our applicant information website to learn more about our process.

What you will learn:

As part of the Office of Innovative Funding (OIF) team, you will put your business analysis knowledge and skills to work in supporting our efforts. Specifically, you will engage and collaborate with team members on the following activities:

• Business Analysis

  • Develop or update project and operational documents such as processes, process maps, procedures, organizational charts, manuals, handbooks and other materials related to our current efforts.

  • Review current state of OIF onboarding and orientation, based on roles. Identify opportunities to improve and implement actions to standardize. This may include mapping our current processes, developing guidance and procedures, gathering or creating reference materials.

• Documentation Management

  • Analyze our current state of team/project document organization and management and provide observations, opportunities for improvement and recommendations for improvement solutions.

  • Research approved solutions. Develop and execute an improvement plan which may include tasks such as, most effective use of ODOT document/file management tools; new or enhanced electronic file/document structures; guidance and instructions for team members on managing, controlling and sharing documents.

• Communication Coordination

  • Validate and organize various team communication tools including email distribution lists, Teams channels, permissions and access management. Establish tools and protocols for managing these and keeping them current.

  • Revamp OIF’s internal website with objectives of simplifying, clarifying, updating and accurately reflecting our work and our team.

  • Analyze internal OIF communications and provide observations, opportunities for improvement, and recommendations to help keep staff well-informed as well as how to better inform ODOT about OIF.

What’s in it for you:

• Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer.

• Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying.

• The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.

• Public Service Loan Forgiveness opportunity!

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Minimum qualifications:

• We are accepting applications from current senior and graduate students whose field of study has an emphasis in business analysis or business analytics.

What we’d like to see:

If you have these attributes, let us know in your application materials! It's how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience, education and alignment with ODOT values to help us decide who will move forward.

• Experience with business analysis methodologies or document management and control methods.

• Experience developing procedures or other types of guidance documents.

• Experience with tasks that required a strong attending to detail, organization and ability to balance competing priorities effectively.

• Experience or training with Microsoft office, Outlook, PowerPoint, Excel and Word as well as virtual collaboration tools to facilitate or participate in meetings, (Microsoft Teams or Zoom).

• Experience or training in web design with web editing programs such as SharePoint.

How to apply:

• Complete the following required steps:

  • Fill out the application or attach a resume. Please contact the recruiter under the ‘Need help?’ section if you have any questions about how to fill out the experience fields or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY) for each employer.

  • Attach a cover letter. Your cover letter should clearly demonstrate how your experience, training and education as it relates to the qualities that you have under the “what we’d like to see” and “minimum qualifications” section above.

    • Your cover letter must be limited to no more than two (2) pages.

    • Please address your cover letter to Kelly Bruce, Organizational Change and Improvement Leader.

    • Generic cover letters that do not address the qualities that you have under the “what we’d like to see” section may receive lower scores than those that addressed the desired qualities.

    • You must upload your cover letter in the ‘Resume/Cover Letter’ section of the application.

  • Complete questionnaire. Answer the checkbox-style questions before submitting your application.

• After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are a current State of Oregon employee, the tasks will come to your Workday inbox.

• If you are a veteran, you may receive preference. The task to upload your documents will be available after you submit your application. For privacy reasons, please do not attach your military service document(s) to your application or combine it with any other required document attachments.

Need help?

• For questions, call 503-930-6376 or email ODOTRecruitmentSS@odot.oregon.gov

Additional information:

• Effective 01/01/2025 and payable after 01/31/2025, this position will receive a 6.55% cost of living adjustment salary increase. This increase is not reflected in the salary posted on this announcement.

• Temporary appointments may be full- or part-time and will not exceed six months or 1,040 hours.

• We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer, and we are unable to proceed if E-Verify participation is required [e.g., STEM Optional Practical Training (OPT) Extension]. We are also unable to proceed with Curricular Practical Training (CPT) program requests.

• We may use this recruitment to fill multiple or future vacancies.

• We will conduct name-based criminal background checks on final candidates, not including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.

• This position is not represented by a union (unrepresented).

ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.

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Winter Internship, Internships, Business Analysis, Business Analytics, Hybrid Internship, Oregon Internship