Administrative Assistant

Position Overview
The Administrative Assistant II will provide comprehensive administrative support to ensure efficient operation of the office. This role involves managing correspondence, facilitating communication, and supporting various projects while maintaining a high standard of customer service.

Key Responsibilities

• Manage and respond to emails, phone calls, and other correspondence.
• Prepare and maintain memos, reports, and presentations.
• Assist in the preparation of expense reports and invoices.
• Coordinate schedules and organize meetings for team members.
• Support project management activities and maintain project documentation.
• Oversee facility support tasks and ensure maintenance oversight.
• Implement safety protocols and ensure compliance in the workplace.
• Organize and maintain files and records in an orderly fashion.
• Act as a point of contact for team members and external stakeholders.

Qualifications

• Proven experience as an Administrative Assistant or in a similar role.
• Knowledge of facilities support
• Strong knowledge of administrative functions and office management.
• Excellent customer service and communication skills.
• Proficient in dictation and document preparation.
• Experience in creating presentations and reports.
• Detail-oriented with strong organizational skills.
• Ability to coordinate and prioritize multiple tasks effectively.
• Proficient in using office software and tools.
• Strong problem-solving skills and ability to work proactively.
• Demonstrated reliability and ability to work collaboratively in a team environment.

In this position, you may have access to client or customer systems, confidential and/or proprietary information or data. This position is onsite and requires you to work closely with other individuals in a collaborative team environment.

Benefits

Creative Circle's Freelance Employee benefits package includes eligibility for Minimum Essential Coverage (MEC) medical plan, dental/vision/term life package, discount prescription program, critical illness, accident, tele-behavioral health, and 401(k) plan. Sick leave is provided to Candidates whose assignment work location is in a state or city subject to sick leave laws. A Minimum Value (MV) PPO medical plan, Employee Stock Purchase Plan, and paid holiday eligibility are based on length and dates of service.

Looking forward to receiving your resume through our website and going over the position with you. Clicking apply is the best way to apply, but you may also:

Email your resume in Word to:

brenna.belardinelli@jobalert.creativecircle.com
**Please do NOT change the email subject line in any way. You must keep the JobID: : BB14-1831215 -- in the email subject line for your application to be considered.***

Brenna Belardinelli - Lead Recruiter, National Delivery

For this position, you must be currently authorized to work in the United States without the need for sponsorship for a non-immigrant visa.



This job was first posted by Creative Circle on 11/25/2024 and applications will be accepted on an ongoing basis until the position is filled or closed.

Creative Circle is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, or any other characteristic protected by law. Creative Circle will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. If you need a reasonable accommodation in the application process, please contact your Recruiter (the person you'll be interviewing with) or a member of our Human Resources team to make arrangements. United Healthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Creative Circle.

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