Who We Are
NFP, an Aon Company, is a multi-year Best Places to Work award winner in Business Insurance who has also earned the 5-Star Diversity, Equity and Inclusion (DEI) award from Insurance Business magazine and the WORK180 employer endorsement. We are an organization of consultative advisors and problem solvers. We help companies and individuals around the globe address their most significant risk, workforce, wealth management and retirement challenges through custom solutions and a people-first approach. To learn more, please visit: https://www.NFP.com.
This is a hybrid position with in-office flexibility 2-3 days a week.
Summary:
Our Administrative Assistant reports to the Senior Vice President of Legal & Compliance and Vice President, Associate General Counsel for Litigation while also supporting the rest of the Legal & Compliance team in the Austin office. The Executive Administrative Assistant will be responsible for administrative duties, as outlined below.
Essential Duties and Responsibilities:
- Screen calls for SVP and VP and arrange conference calls
- Proactive calendar management which includes scheduling internal and external meetings and appointments for and with department(s) personnel
- Prepare, edit and proofread correspondence, memorandum, reports, projects, proposals, etc.
- Proofread and edit materials produced by Legal & Compliance, this includes our department newsletter announcements
- Schedule and plan travel, including details of itinerary, transportation, lodging, etc
- Maintain vendor contracts and track proper billing
- Prepare and submit expense reports on behalf of department personnel
- Assist department personnel with PTO tracking
- Process invoices and coordinate payment with the Accounting Department
- Greet scheduled visitors
- Track and order department(s) equipment and supplies
- Plan and organize department team functions and morale events
- Review and route incoming and outgoing mail
- Miscellaneous projects as assigned
- Serve as back-up and additional support to management of other departments
- Other duties as assigned.
Knowledge, Skills, and/or Abilities:
- Proficiency with Microsoft office products including Word, Excel, Outlook and PowerPoint
- Knowledge of Internet and ability to research and retrieve information
- Understanding of departments, Company and team’s role in the organization
- Ability to interact well with internal and external customers
- Strong oral and written communications skills
- Strong problem solving skills
- Strong organizational skills and ability to prioritize tasks
- Strong grammatical and proofreading skills
- Strong attention to detail
- Ability to maintain strict confidentiality in regard to work performed
- Ability to multi-task and adjust to changing priorities in a fast-paced environment
- Ability to meet deadlines
- Ability to maintain positive attitude
Education and/or Experience:
- 2 years of experience as a senior or executive administrative assistant
- College degree or equivalent industry related experience preferred
- Legal and/or financial services industry experience preferred
What We Offer
We're proud to offer a competitive salary, PTO & paid holidays, 401(k) with match, exclusive discount programs, health & wellness programs, and more. Our PeopleFirst culture focuses on building and nurturing lifelong relationships with our employees because, at the end of the day, we exist to be there for others.
NFP and You... Better together!
NFP is an inclusive Equal Employment Opportunity employer.
