Summary
This position is located at Departmental Offices,Management CFO - Treasury Operations. The position serves as a Special Events and Conference Coordinator in the Office of Conference, Event and Meeting Services (CEMS) within Treasury Operations (TO), Departmental Offices (DO), United States Department of the Treasury.
This opportunity is also open to under Announcement 24-DO-163. Please refer to that announcement for details on open period, eligibility, and how to apply.
Duties
As a Special Events & Conference Coordinator, you will:
- Serve as subject matter expert in the areas of Events, Protocol and Culinary Services, responsible for developing, implementing and administering standard policies and procedures, federal laws, and regulations related to Conference, Event and Meeting Services functions and operations. Serve as strategic partner and single point of contact to program offices in pursuit of their mission driven engagement objectives.
- Assist in the management and operations of the Senior Executive Dining Services, Treasury Dining Room (TDR) which provides stewardship to Secretarial meetings, catering to eligible official functions, and dining services to Senior Executives and the employee café, monitoring costs to ensure budgetary goals are met serving as Alternate Contracting Officer's Technical Representative COTR for the Vault Café contract if needed, providing on-site event management of events and oversight of vendor performance.
- Advise Treasury Staff on Protocol for International visits and trips and facilitating all requirements for trips such as luggage tags, gift, seat cards, etc.
Requirements
Conditions of Employment
Key Requirements:
- Must be U.S. Citizen or U.S. National.
- A one-year probationary period may be required.
- Must successfully complete a background investigation.
- All new hires will be required to comply with federal ethics laws. A review of financial or other interests may be conducted to determine if they create any real or apparent conflict of interests with official Treasury duties.
- Complete a to determine your suitability for Federal employment, at the time requested by the agency.
- Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.
- If you are a male applicant born after December 31, 1959, certify that you have registered with the or are exempt from having to do so.
- Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the . Federal law requires verification of the identity and employment eligibility of all new hires in the U.S.
- Obtain and use a Government-issued charge card for business-related travel.
- Please refer to the "Additional Information" section for additional Conditions of Employment.
Qualifications
You must meet the following requirements by the closing date of this announcement.SPECIALIZED EXPERIENCE:Specialized experience for the GS-13 is defined as one year of experience at the GS-12 level, or equivalent that is directly related to the position and which has equipped the candidate with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience for this position is:
- Performing as a planner and assisting with the execution of events and/or conferences for organizations (international, federal, state, local, private, association or equivalent-level); AND
- Providing a strategic event plan outlining comprehensive event timeline including checklists, project milestones, and deliverables for entire life cycle of the event; AND
- Identifying and securing appropriate internal and external venues for events and ensures appropriate logistical requirements are in place (e.g. audiovisual, catering, vendors); AND
- Experience with event procurement and budgeting processes to proactively collaborate with appropriate business operations departments for tracking and reconciliation of expenses; AND
- Experience working with and coordinating with executive level officials and their staff is required.
SPECIALIZED EXPERIENCE:Specialized experience for the GS-12 is defined as one year of experience at the GS-11 level, or equivalent that is directly related to the position and which has equipped the candidate with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience for this position is:
- Performing as a planner and assisting with the execution of events and/or conferences for organizations (international, federal, state, local, private, association or equivalent-level); AND
- Planning, coordinating and supporting the logistic management (operating principles and practices) of events, meetings, conferences and symposiums; AND
- Providing procurement and budget support through tracking and reconciliation of expenses; AND
- Experience working with and coordinating with executive level officials is required.
SPECIALIZED EXPERIENCE: Specialized experience for the GS-11 is defined as one year of experience at the GS-09 level, or equivalent that is directly related to the position and which has equipped the candidate with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience for this position is:
-Performing as a planner and assisting with the execution of events and/or conferences for organizations (international, federal, state, local, private, association or equivalent-level) or military services; AND
- Planning, coordinating and supporting the strategic and logistic management (operating principles and practices) of events, meetings, conferences and symposiums; AND
- Regularly consults with clients to identify goals and objectives and assist in strategic planning including project milestones and deadlines, managing event sites and service providers; AND
- Communicating verbally and in writing in a professional manner with a diverse group of stakeholders.
OR a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related.
OR You may qualify based on the equivalent combination of education and experience. Only graduate education in excess of the first 36 semester hours (or 54 quarter hours) may be combined with experience to meet the requirement.
SPECIALIZED EXPERIENCE: Specialized experience for the GS-09 is defined as one year of experience at the GS-07 level, or equivalent that is directly related to the position and which has equipped the candidate with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience for this position is:
-Understanding concepts related to planning and executing special events, meetings, conferences and symposiums for high level organizations and/or international events and conferences AND
-Experience planning, coordinating, supporting and implementing meetings, conferences and/or symposiums. AND
-Regularly consults with clients to identify event goals and objectives, and assist in event planning processes, including developing project plans and meeting project deadlines. AND
-Communicating verbally and in writing in a professional manner with a diverse group of stakeholders.
OR a Masters or equivalent graduate degree or two full years of progressively higher-level graduate education leading to such a degree or LL.B. or J.D., if related.
OR You may qualify based on the equivalent combination of education and experience. To combine education and experience, the total percentage of experience at the required grade level compared to the requirement, as well as the percentage of completed education compared to the requirement must equal at least 100 percent. Only graduate level education in excess of the first 18 semester hours (27 quarter hours) may be combined to be considered for qualifying education.
The experience may have been gained in either the public, private sector or . One year of experience refers to full-time work; part-time work is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/day/year, and indicate number of hours worked per week on your resumé.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resumé, supporting documents), the responses you provide on the application questionnaire, and the result of the online assessments required for this position. Please be sure that your resumé includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your resumé may result in a "not qualified" determination.
In order to be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
The assessment includes a cut score based on the minimum level of required proficiency in these critical general competencies. You must meet or exceed the cut score to be considered. You will not be considered for the position if you score below the cut score or fail to complete the assessment.
Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration.
Rating: You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):
- Analytical
- Attention to Detail
- Communication
- Customer Service
- Decision Making
- Flexibility
- Integrity/Honesty
- Interpersonal Skills
- Learning
- Reading Comprehension
- Reasoning
- Self-Management
- Stress Tolerance
- Teamwork
- Technical
Category rating will be used to rank and select eligible candidates. If qualified, you will be assigned to one of three quality level categories: Category A (highest quality category), Category B (middle quality category), or Category C (minimally qualified category), depending on your responses to the online questions, regarding your experience, education, and training related to this position. Your rating may be lowered if your responses to the online questions are not supported by the education and/or experience described in your application. Your application may be reviewed by a Subject Matter Expert.
Veterans' preference is applied after applicants are assessed. Preference-eligibles will be listed at the top of their assigned category and considered before non-preference-eligibles in that category. Qualified preference-eligibles with a compensable service-connected disability of 10% or more will be listed at the top of the highest category.
Referral: If you are among the top qualified candidates, your application may be referred to a selecting official for consideration. You may be required to participate in a selection interview.
If you are a displaced or surplus Federal employee (eligible for the ) you must be assigned the middle category or better to be rated as "well qualified" to receive special selection priority.Required Documents
A complete application includes:
1. All applicants are required to submit a resumé, either by creating one in USAJOBS, or uploading one of their own choosing. (Cover letters are optional.)
- Please limit your resume to 5 pages. If more than 5 pages are submitted, your resume will still be accepted, however only the first 5 pages will be reviewed and considered for qualifications and eligibility determination in whether or not the minimum qualifications for the position have been met.
- To receive full credit for relevant experience, please list the month/date/year and number of hours worked for experience listed on your resumé.
- It is suggested that you preview the entire announcement and online assessment questionnaire, to ensure that your resumé thoroughly describes how your skills and experience align to the criteria defined in the "Qualifications" section of this announcement and support your responses to the online assessment questionnaire.
- For resumé writing guidance, please visit .
3. Submission of any required documents identified below, if applicable: Please note that if you do not provide all required information, as specified in this announcement, you may not be considered for this position (or may not receive the special consideration for which you may be eligible).
- VETERANS' PREFERENCE DOCUMENTATION: If you are claiming veterans preference, please see . In order to be considered for veterans preference, you must submit all required documentation as outlined in the applicant guide.
- CAREER TRANSITION ASSISTANCE PLAN (CTAP) OR INTERAGENCY CAREER TRANSITION ASSISTANCE PLAN (ICTAP) DOCUMENTATION: If you are a displaced or surplus Federal employee, click for eligibility and a detailed list of required documents you must submit in order to be eligible.
- EDUCATION DOCUMENTATION:
- You are not required to submit transcripts for this initial phase of the application process. Candidates will be referred for consideration based on their self-certification. If you are selected for a position which has a positive education requirement (as described in the vacancy announcement) and/or you are qualifying solely on your education, you will be required to submit official transcripts verifying your qualifications prior to a job offer being issued.
- A college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. For a list of schools which meet these criteria, please refer to . If you are qualifying based on foreign education, you must submit proof of creditability of education as evaluated by a credentialing agency. Refer to the .