The Payroll Coordinator will play a key role in ensuring the accurate processing of payroll in a large, multi-state environment. The ideal candidate will have extensive experience in payroll processing, tax laws, and case management, with a strong understanding of reciprocities, state/local tax laws, and their impact on employee wages. This individual should be a critical thinker with strong problem-solving abilities and excellent communication skills to interact with employees and address payroll inquiries. Additionally, the candidate should be proactive in offering suggestions for process improvement and able to handle payroll adjustments and issues independently.

Key Responsibilities:

• Payroll Processing & Compliance:

  • Perform quality reviews of payroll specialist and senior specialist work.
  • Administer the Pay Cycle process (Verify, Calculate & Preview), ensuring all payroll-related tasks are completed accurately and on time.
  • Oversee garnishment order administration and compliance with relevant laws.
  • Interpret payroll and time & labor laws, policies, and practices to ensure compliance in a multi-state environment.
  • Process payroll adjustments, including retroactive payroll, leaves, terminations, and other exceptions.
  • Administer the input of pay cycle batch data into the payroll system for miscellaneous payments, deductions, and tax withholdings.
  • Audit payroll data interfaced from the HR system and ensure consistency with salary and tax status.
  • Maintain and audit payroll & timekeeping records to ensure adherence to established standards.
  • Complete payroll cycle audits and reconciliations to ensure accuracy.

• Employee Support:

  • Serve as a point of contact for employees regarding payroll-related questions and issues.
  • Address inquiries with professionalism and accuracy, ensuring employees are well-informed about payroll policies and procedures.

• Case Management:

  • Manage employee payroll cases within the ADP Vantage platform, ensuring proper tracking and resolution.
  • Provide clear communication and support for payroll-related employee issues, offering solutions when needed.

• Process Improvement & Suggestions:

  • Actively identify and suggest process improvements to optimize payroll accuracy and efficiency.
  • Collaborate with other teams to ensure seamless integration of payroll processes and employee satisfaction.

What We Are Looking For:

Required Qualifications:

• High School diploma or equivalent, with 5+ years of payroll experience in a large multi-state environment.
• Strong understanding of payroll tax laws, reciprocities, and working in different jurisdictions.
• Experience with garnishment processing and payroll adjustments.
• Solid knowledge of payroll & time systems, including multi-state tax calculations, salary prorations, and short-term disability calculations.
• Proficient in MS Office, especially Excel, with the ability to analyze complex data.
• Ability to work in a fast-paced, deadline-oriented environment.
• Flexibility to accommodate employees on the West Coast with an adaptable work schedule.

Preferred Qualifications:

• Bachelor’s degree in related field.
• Certified Payroll Professional (CPP) and/or Fundamental Payroll Certification (FPC).
• ADP Vantage Payroll & Vantage Time Platform experience is highly preferred.

What Will Make You Stand Out:

• Critical Thinking & Independence: You are an independent thinker who is not afraid to offer suggestions and try new approaches.
• Payroll Expertise: You have strong knowledge of pre-tax items, tax laws, and how they impact wages, and you are able to think through complex payroll adjustments.
• Communication Skills: You can communicate effectively with employees, providing clear and concise information regarding payroll matters.
• Professionalism & Responsibility: You are professional, responsible, and ensure follow-through on all payroll matters with a high degree of accuracy and timeliness.
• Experience with ADP/Vantage: Your familiarity with ADP/Vantage and experience handling case management through the platform will set you apart from other candidates.

The target hiring compensation range for this role is $32.00 to $35.99 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits! 

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.