Summary
This position is located at Departmental Offices, Terrorism and Financial Intelligence-Intelligence Analysis. Serving as an Executive Assistant requires discretion and the ability to maintain confidentiality of all Office organizational, personnel, programmatic and legislative matters. You will be responsible for planning, managing, directing and controlling ongoing operations of the directorate pertaining to mission activities.
Duties
Pursuant to 50 USC 3024 (v), and with concurrence and consultation with the Director of National Intelligence and the Director of the Office of Personnel Management, this position is being established in the excepted service as an element of the Intelligence Community within the Department of the Treasury.
The following are the duties of this position at the GS-13. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position.As an Executive Assistant, you will:
- Participate in systematic reviews and implementation of the development, operation, and ongoing improvement of the office's administrative services; including performance measurement, reporting systems, internal controls, and operating procedures.
- Serve as senior administrative support leader, providing advice and guidance to lower-level office personnel in completion of assigned tasks to ensure timely outcome of actions and application of customer service concepts to established policies, goals, and work priorities.
- Perform a variety of urgent confidential special assignments to aid the Assistant Secretary for Intelligence and Analysis(A/S), OIA in considering, expediting and acting on matters of vital interest to the Assistant Secretary and that pertain to the policies, procedures and programs of the office.
- Plan, coordinate, organize, and control administrative operations and activities to accomplish the mission of the office and ensure adequate and timely support.
- Review completed responses for the signature of the A/S, OIA, ensuring that they are clear and grammatically correct, in the appropriate formats and proper packaging, and include the correct enclosures or attachments.
Requirements
Conditions of Employment
Key Requirements:
- Must be U.S. Citizen or U.S. National.
- A two-year trial period may be required.
- Must have, or be able to obtain and maintain, a Top Secret security clearance based on a Single Scope Background Investigation (SSBI).
- Must be eligible for Sensitive Compartmented Information (SCI) access.
- Must successfully complete a background investigation.
- All new hires will be required to comply with federal ethics laws. A review of financial or other interests may be conducted to determine if they create any real or apparent conflict of interests with official Treasury duties.
- Complete a to determine your suitability for Federal employment, at the time requested by the agency.
- Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.
- If you are a male applicant born after December 31, 1959, certify that you have registered with the or are exempt from having to do so.
- Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the . Federal law requires verification of the identity and employment eligibility of all new hires in the U.S.
- Please refer to the "Additional Information" section for additional Conditions of Employment.
Qualifications
You must meet the following requirements by the closing date of this announcement.SPECIALIZED EXPERIENCE: For the GS-13, you must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-12 grade level in the Federal service. Specialized Experience for this position includes:
- Providing advice and guidance to lower level office support personnel in completion of assigned tasks, ensuring timely outcome of actions, and application of customer service concepts to established policies, goals and work priorities; AND
- Working for a senior executive within an organization, with responsibility for triage of paperwork and workflow and in-depth understanding of the operations of multiple parts of the organization and serving as a personal liaison for a higher ranking office official; AND
- Experience with records and office management and making travel arrangements and scheduling domestic and international travel (knowledge of the Federal Travel Regulations is preferred); AND
- Collecting, analyzing and integrating complex information for office executives; AND
- Identifying tasks, schedules and resources (e.g., staff, funding, equipment, facilities) in support of planning, development, evaluation and decision-making affecting administrative and operational aspects of mission-oriented programs.
SPECIALIZED EXPERIENCE: For the GS-12, you must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-11 grade level in the Federal service. Specialized Experience for this position includes:
- Reviewing and analyzing reports, memoranda, and other substantive documents submitted to management; AND
- Performing administrative tasks including drafting memos, maintaining records, and ordering supplies, for management; AND
- Experience with records and office management and making travel arrangements and scheduling domestic and international travel (knowledge of the Federal Travel Regulations is preferred); AND
- Recording meeting minutes and distributing them as needed; AND
- Planning and coordinating meetings for supervisors.
SPECIALIZED EXPERIENCE: For the GS-11, you must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-09 grade level in the Federal service. Specialized Experience for this position includes:
- Performing analytical duties in support of the planning and development of administrative or operational aspects of a program; AND
- Analyzing problems and providing recommendations for improvement; -Drafting communications, including reports and briefings, for management; AND
- Planning and coordinating meetings for supervisors.
OR EDUCATION: You may substitute education for specialized experience as follows: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related.
OR COMBINATION OF EXPERIENCE AND EDUCATION: You may qualify by a combination of experience and education. To combine education and experience, the total percentage of experience at the required grade level compared to the requirement, as well as the percentage of completed education compared to the requirement must equal at least 100 percent. Only graduate level education in excess of the first 36 semester hours (54 quarter hours) may be combined to be considered for qualifying education.
The experience may have been gained in either the public, private sector or . One year of experience refers to full-time work; part-time work is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/day/year, and indicate number of hours worked per week on your resumé.
(*Note: If you are qualifying using education and you are within 9 months of graduating you may tentatively qualify. However, you must graduate and/or meet all qualification requirements prior to being appointed to the position.)
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application includes your resumé, responses to the online questions, and required supporting documents. Please be sure that your resumé includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your resumé may result in a "not qualified" determination.
Rating: Your application will be evaluated in the following areas: Administrative Management, Communication and Teamwork.
Category rating will be used to rank and select eligible candidates. If qualified, you will be assigned to one of three quality level categories, A (highest quality category), B (middle quality category), or C (minimally qualified category) depending on your responses to the online questions, regarding your experience, education, and training related to this position. Your rating may be lowered if your responses to the online questions are not supported by the education and/or experience described in your application. Your application may be reviewed by a Subject Matter Expert.
Although the veteran's preference requirements of Title 5 do not apply to this Title 50 appointment authority, it is OIA's policy that meeting the "veterans' preference" criteria ("preference-eligible") shall be considered a positive factor in OIA's selection process. In all cases, preference-eligibles on the certificate(s) will be considered. However, preference-eligibles do not "float" to the top of the list of referred candidates nor have extra points added to any numerical score, and selection of a non-preference-eligible does not require "passover" procedures.Referral: If you are among the top qualified candidates, your application may be referred to a selecting official for consideration. You may be required to participate in a selection interview.
Required Documents
A complete application includes:
1. A resume: All applicants are required to submit a resume either by creating one in USAJOBS or uploading one of their own choosing. (Cover letters are optional.)
- Please limit your resume to 5 pages. If more than 5 pages are submitted, your resume will still be accepted, however only the first 5 pages will be reviewed and considered for qualifications and eligibility determination in whether or not the minimum qualifications for the position have been met.
- To receive full credit for relevant experience, please list the month/date/year and number of hours worked for experience listed on your resume.
- It is suggested that you preview the online assessment questionnaire, to ensure that your resume thoroughly describes how your skills and experience align to the criteria defined in the "Qualifications" section of this announcement and support your responses to the online assessment questionnaire.
- For resume writing guidance, please visit .
3. Submission of any required documents identified below, if applicable: Please note that if you do not provide all required information, as specified in this announcement, you may not be considered for this position (or may not receive the special consideration for which you may be eligible).
- VETERANS' PREFERENCE DOCUMENTATION: If you are claiming veterans preference, please see . In order to be considered for veterans preference, you must submit all required documentation as outlined in the applicant guide.
- EDUCATION DOCUMENTATION:
- You are not required to submit transcripts for this initial phase of the application process. Candidates will be referred for consideration based on their self-certification. If you are selected for a position which has a positive education requirement (as described in the vacancy announcement) and/or you are qualifying solely on your education, you will be required to submit official transcripts verifying your qualifications prior to a job offer being issued.
- A college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. For a list of schools which meet these criteria, please refer to . If you are qualifying based on foreign education, you must submit proof of creditability of education as evaluated by a credentialing agency. Refer to the
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from .
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.