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Seeking Breakthrough Makers

Children's Hospital of Philadelphia (CHOP) offers countless ways to change lives. Our diverse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation.

At CHOP, your experience is valued; your voice is heard; and your contributions make a difference for patients and families. Join us as we build on our promise to advance pediatric care-and your career.

CHOP's Commitment to Diversity, Equity, and Inclusion

CHOP is committed to building an inclusive culture where employees feel a sense of belonging, connection, and community within their workplace. We are a team dedicated to fostering an environment that allows for all to be their authentic selves. We are focused on attracting, cultivating, and retaining diverse talent who can help us deliver on our mission to be a world leader in the advancement of healthcare for children.

We strongly encourage all candidates of diverse backgrounds and lived experiences to apply.


A Brief Overview
This role has responsibility for managing the surgical and procedural instrumentation across the CHOP enterprise. They maintain par levels of instrumentation to ensure adequate supplies are available for clinical procedures. This person manages new instrument acquisition and the instrument repair process for the CHOP system. The Instrument Planner collaborates with clinical leaders to replace missing and broken instruments. They assure appropriate tracking of CHOP instrument inventory, a multimillion-dollar asset. Assures accurate data is maintained for the instruments and sets database within the instrument tracking management system (SPM) to support efficient and accurate tray assembly in CPD.

What you will do

• Develops and maintains easy-to-use references for the instrument management system.
• Establishes and maintains current count sheet lists for every set used throughout the CHOP system.
• Establishes and maintains picture files in the instrument management program.
• Supports CPD efficiency by ensuring necessary, real-time information is available in the instrument management system for staff assembling instrument sets.
• Develops and maintains records for but not limited to:
• Maintains instrument database in the instrument management program ensuring accuracy and standardization.
• Maintains set database in the instrument management program, including inventory record for all instrument sets.
• Maintains a current record of loaners and consignment sets in house.
• Generates trend reports of instrument refurbishment, repair, and replacement costs month to month.
• Maintains daily out-for-repair notices to the clinical leadership teams.
• Maintains inventory record and report of all floor instruments/trays.
• Team Coordination
• Functions as the liaison CHOP teams, manufacturers, and vendors to acquire information on new products, assess the marketplace for cost reduction opportunities and assist leadership in the identification and evaluation of new products/services to ensure high quality while maximizing cost effectiveness across the CHOOP enterprise.
• Collaborates with surgical services Specialty Coordinators to ensure all changes related to instrumentation are coordinated as appropriate.
• Demonstrates understanding of Central Processing infection control process and policies as they pertain to instrument and equipment maintenance.
• Collaborates with HLD/S team to arrange appropriate in-service education for staff.
• Utilizes data and analytics to assure the development of a realistic volume adjusted par level for surgical instrumentation in conjunction with clinical leaders.
• Works closely with Specialty Coordinators, Central Processing staff, Procurement, and other clinical stakeholders to facilitate the timely and accurate ordering of instrumentation.
• Provides support for clinical education/training on new instrumentation.
• Assists in training identified Central Processing personnel on instrument set assembly.

Education Qualifications

• High School Diploma / GED Required
• Associate's Degree Preferred

Experience Qualifications

• At least two (2) years Progressive Sterile Processing experience in a complex and diverse healthcare environment. Required
• At least two (2) years Experience facilitating the workflow in a multi-service surgical enterprise Required
• At least two (2) years Experience as a sterile processing technician Required
• At least one (1) year Computer skill training involving some Microsoft excel experience Preferred
• At least one (1) year Experience with instrument tracking systems Preferred

Skills and Abilities

• Familiar with SPM Microsystems or equivalent system.
• Proficiency with Microsoft
• Must be able to work in a Labor Management Partnership environment.
• Consistently demonstrates the knowledge, skills and abilities and behaviors necessary to provide superior and culturally sensitive service to each other, team members, and to customers, contracted providers and vendors.

Licenses and Certifications

• Certified Registered Central Service Technician (CRCST) - Healthcare Sterile Processing Association (HSPA) - upon hire - Required or
• Certified Sterile Processing and Distribution Technician (CSPDT) - Certification Board for Sterile Processing and Distribution (CBSPD) - upon hire - Required or
• Certified Registered Central Service Technician (CRCST) - Internal Assoc Healthcare Central Svc Material Mgmt - upon hire - Required

To carry out its mission, CHOP is committed to supporting the health of our patients, families, workforce, and global community. As a condition of employment, CHOP employees who work in patient care buildings or who have patient facing responsibilities must be fully vaccinated against COVID-19 and receive an annual influenza vaccine. Learn more.

Employees may request exemptions for valid religious and medical reasons. Start dates may be delayed until candidates are immunized or exemption requests are reviewed.

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