Summary

SUMMARY:Manages the process and coordinates all activities related to contract management for the Sourcing & Procurement Division of Supply Chain - both locally negotiated/executed, and those contracts negotiated by AHS' Group Purchasing Organization (GPO). Performs related activities, as assigned.

DUTIES & ESSENTIAL JOB FUNCTIONS: NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Not all duties listed are necessarily performed by each individual in the classification.

1. Establishes and manages policies, processes and procedures for contract-related activities for the Supply Chain. These include, but are not limited to managing vendor compliance to contract terms; ensuring price accuracy for locally negotiated, as well as GPO contracts; establishing metrics and dashboards for relevant KPIs; etc.

2.Assists Divisional departments within the Supply Chain regarding pricing concerns/questions; vendor concerns/questions; compliance with contract terms; etc.

3.Works closely with AHS' Non-Physician Contracting (NPC) team having an understanding of all of NPC's policies, procedures and processes.

4.Reviews existing contracts (both GPO and NPC) and notifies Business Owners of expiration dates.

5.Reviews submissions for contracts to determine whether NPC involvement is necessary.

6.Creates Purchase Orders (POs) for NPC-negotiated agreements/contracts.

7.Uses internal, as well as third-party tools to review benchmarking; confirm pricing; validate contract terms; etc.

8. Negotiates or supervises the negotiation of complex requests for equipment, supplies and services from suppliers and subcontractors; develops a system to evaluate vendor quotations that utilizes appropriate negotiation and purchasing techniques to ensure quality, price, delivery, and service.

9. Identifies System-wide savings opportunities and, working with peers in the Supply Chain, assists in the implementation of product changes.

10.Identifies opportunities for System-wide standardization of products and working with peers in the Supply Chain, assists in the implementation of product changes.

11.Working with peers within the Supply Chain, identifies opportunities for process standardization and process improvements and implements changes within the Division.

12.Prepares and reviews contracts, bids, proposals, and vendor agreements for legal correctness, price and acceptability of items and specifications.

13.Prepares or assists in preparation of reports and recommendations.

14. Recruits and maintains suppliers that provide high quality products and services at a better price while maintaining the highest code of ethics and conduct.

15.Supports efforts to engage with and utilize diverse, small, local vendors.

16.Partners with departmental stakeholders to optimize value, improve processes, leverage growth and reduce costs.

17.Represents the Supply Chain on Committees, Sub-Committees and Task Forces.

18.Performs other duties as assigned.

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

MINIMUM QUALIFICATIONS:

Required Education:Bachelor's degree in business, finance, industrial engineering, nursing, healthcare administration, supply chain management or related field from a recognized college or university.

Preferred Education:Graduate degree in business, finance, industrial engineering, nursing, healthcare administration, supply chain management or related field.

Required Experience:Four years experience negotiating contracts or coordinating activities related to contracts (RFPs; RFQs; Maintaining/Monitoring contract compliance; etc.)

Preferred Experience:Four years experience negotiating contracts or coordinating activities related to contracts within a healthcare setting.

Preferred Licenses/Certifications:Certified Materials & Resource Professional, Certified Professional in Supply Management, Certified Purchasing Manager.