Job Summary
How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
The Administrative Assistant Associate will provide administrative support to the University Advancement team, assisting with functions related to fundraising, alumni relations, and communications. Your role will involve coordinating office activities, maintaining records, and supporting the operations of advancement efforts to build strong relationships with alumni, donors, and other key stakeholders.
The Administrative Assistant Associate will directly report to the Campaign Initiatives & Alumni Engagement Director.
Responsibilities*
- Prepare routine correspondence following established procedures
- Manage the main phone line, take messages, and handle inquiries
- Perform filing, copying, faxing, and scanning
- Use mail merge for bulk email, letters, labels, and envelopes
- Order office supplies and maintaining inventory
- Make travel arrangements for team members and guests
- Process donations, prepare gift reports, and ensure documentation
- Prepare P-Card and hosting documentation for reconciliation
- Schedule appointments and manage calendars
- Secure purchase orders and process invoices
- Process People Pay requests following university policies
- Assist with planning/execution of events, including coordinating with Events and Building Services, caterers, managing reservations, preparing nametags, and attending events
- Compile and prepare basic data, charts, graphs, or tables for reports and presentation materials
- Use university CRM to input and record transaction data
- Complete special projects as assigned to support department needs
Required Qualifications*
- High school education or equivalent
- 1 or more years of administrative experience
- Proficient written and verbal skills
- Must have customer service experience
Why Work at U-M Flint?
In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future.
Benefits include:
- Generous time off
- A retirement plan that provides two-for-one matching contributions after 12 months of eligible service, with immediate vesting.
- Many choices for comprehensive health insurance.
- Life insurance
- Long-term disability coverage
- Flexible spending accounts for healthcare and dependent care expenses.
Eligibility for benefits is based on your job group, your appointment percentage and the length of your appointment. Learn more about employee benefits and eligibility and download the Comprehensive Benefits for Faculty and Staff flier.
UM-Flint offers tuition support for eligible UM-Flint staff members. In addition, UM-Flint offers dependent tuition support (DTS) for qualified dependents of faculty and staff from all UM campuses. Information can be found at: https://www.umflint.edu/hr/benefits/.
Information about our vision, mission and values can be found at: https://www.umflint.edu/ chancellor/leadership-mission- vision/
University of Michigan-Flint - Plan for Diversity, Equity and Inclusion
The University of Michigan-Flint's DEI plan can be found at: https://www.umflint.edu/dei/.
The University of Michigan-Flint exhibits its commitment to diversity, equity, and inclusion through enacting fair practices, policies, and procedures particularly in support of the equitable participation of the historically underserved. UM-Flint recognizes the value of diversity in our efforts to provide equitable access and opportunities to all regardless of individual identities in support of a climate where everyone feels a sense of belonging, community, and agency.
Diversity is a core value at University of Michigan-Flint. We are passionate about building and sustaining an inclusive and equitable working and learning environment for all students, staff, and faculty. The University of Michigan-Flint wants to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan, to maintain the excellence of the University, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning for the purpose of becoming global citizens in a connected world.
Modes of Work
Hybrid:
The work requirements allow both onsite and offsite work and an employee has an expected recurring onsite presence. On occasion, you may be required and must be available to work onsite more frequently if necessitated by unit leadership or their designee based on the job requirements.
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes here.
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.